Planning an outdoor event in Toronto or the Greater Toronto Area means coordinating rentals from multiple categories — tents, tables, chairs, linens, dance floors, staging, washrooms, and lighting. The most efficient and cost-effective way to manage all of this is through a complete event rental package from a single GTA supplier. Vibrant Occasions offers full event rental packages for Toronto-area weddings, corporate events, backyard parties, corporate picnics, and community celebrations — covering every item you need from a single point of contact, with free local pickup and GTA-wide delivery.

What Is an Event Rental Package?

An event rental package is a bundled selection of rental items tailored to your specific event — guest count, event type, venue, and style. Rather than placing separate orders from multiple suppliers (one company for the tent, another for tables and chairs, a third for linens, and a fourth for the dance floor), a rental package consolidates everything into a single order, a single delivery, and a single pickup. This simplifies coordination, reduces the risk of scheduling conflicts on event day, and often results in better combined pricing.

What’s Included in a Full Event Rental Package

Tent Rental

The tent is the anchor of any outdoor event package in the GTA. Frame tents, pole tents, and clear-span structures are available in sizes from 10×10 feet to 40×100 feet or larger. For most Toronto backyard weddings and corporate events, a 20×40 to 40×60 frame tent is the standard choice. Sidewalls, flooring, and climate control add-ons can be included in your package. See our complete tent rental guide for sizing guidance.

Tables

Round banquet tables (60-inch, seats 8–10), rectangular farm tables, 6-foot and 8-foot folding tables, and cocktail/high-top tables are all available as part of your rental package. The right table configuration depends on your event style — round tables for formal dinners, farm tables for rustic weddings, rectangular tables for buffet lines and corporate setups.

Chairs

White or black resin folding chairs, chiavari chairs, cross-back farm chairs, ghost chairs, padded banquet chairs, and cocktail stools — all included in your package at your preferred style and quantity. See our chair rental guide for a full comparison of available styles and pricing.

Linens

Tablecloths, napkins, chair sashes, overlays, and table runners in a range of colours and materials to match your event theme. Linen rentals dramatically transform the look of plain folding tables into a polished event setting. Your rental package can include linens sized specifically for your table configuration.

Dance Floor

A portable wood parquet, white, or checkered dance floor rental sized for your guest count. Dance floors are one of the most impactful additions to any wedding or party package — they define the entertainment zone, provide a safe surface for dancing, and elevate the overall visual presentation of your event space. See our complete dance floor and stage guide.

Stage

Modular portable stage sections in your required configuration, with skirting, stairs, and the appropriate height for your performers, DJ, or speakers. Stage rentals are included in corporate event packages and wedding packages with live entertainment.

Portable Washrooms

Standard portable toilets or luxury washroom trailers, sized and positioned for your guest count and venue. Including washroom rentals in your event package ensures a single delivery coordination and a single point of contact for all event-day logistics. See our portable toilet rental guide for types and sizing.

Lighting

String lights, chandeliers, and uplighting to transform your tent space after dark. Overhead lighting is one of the most transformative elements of any outdoor event — it creates ambiance, provides functional visibility for guests, and makes every photo look better. Lighting packages are available as add-ons to any rental bundle.

Sample Event Rental Packages for Toronto

Backyard Wedding Package (80 guests)

• 30×40 frame tent with sidewalls and flooring
• 10× 60-inch round banquet tables
• 85 white chiavari chairs with ivory cushions
• 10 sets of white tablecloths and napkins
• 1× head/sweetheart table (farm table)
• 1× 16×16 wood parquet dance floor
• 1× 8×12 modular stage with skirting and stairs
• 1× luxury 4-station washroom trailer
• String lights through tent

Corporate Picnic Package (150 guests)

• 40×60 frame tent with sidewalls
• 20× 8-foot rectangular picnic tables
• 160 white folding chairs
• 4× cocktail/high-top tables
• 1× 8×16 stage with skirting
• Bar table setup (2 tables)
• 3× standard portable toilets + 1 ADA unit

Backyard Party Package (50 guests)

• 20×30 frame tent
• 6× 60-inch round banquet tables
• 55 white folding chairs
• 6 tablecloths
• 1× 12×12 wood parquet dance floor
• 1× portable washroom unit

Event Rental Packages for Specific GTA Areas

We deliver complete event rental packages throughout the Greater Toronto Area. Whether you’re hosting in Scarborough, Mississauga, Markham, North York, Etobicoke, Brampton, Oakville, or anywhere in between, our team delivers, sets up, and retrieves all equipment on your schedule. See our Scarborough party rentals page and our corporate event guide for area-specific information.

Get Your Custom Event Rental Package Quote

Every event is different. Our team at Vibrant Occasions will work with you to build a custom rental package based on your guest count, event type, venue, and budget. We’ll suggest the right tent size, confirm table and chair quantities, recommend the appropriate dance floor and stage configuration, and ensure you have everything you need for a flawless event.

Free local pickup available. Delivery and retrieval throughout the GTA. Contact us today for a free event rental package quote — we’d love to help you plan your perfect Toronto or GTA event.